17 Jun 2019


VISTAS-AECOM: Request for Proposal To Supply Windup/ Solar Charged Radios




Issuance Date

Monday, January 31, 2018

Reference Number

RFQ 894-2018-006

Activity Title

Windup/ Solar charged Radios

Determination of Award

Technically acceptable, reasonable price, best value.


AECOM International Development is a United States Government Contractor and implementing partner for the United States Agency for International Development (USAID) South Sudan’s Viable Support to Transition and Stability (VISTAS) Program.


Proposals in response to this RFQ must be priced on a fixed-price basis in accordance with the specifications provided in Annex 2 – Detailed Technical Specifications.

Evaluation Criteria

Award will be made to the offeror that meets the minimum criteria and technical specificity for acceptable award at the lowest reasonable cost or price.

Award Type

Blanket Purchase Agreement BPA with Task orders

Submission Deadline

All bids must be delivered in VISTAS office before 4:00 PM Juba time; February 28th, 2018

Submission Address

Submission Address: Hard copies submission can be delivered IN A SEALED ENVELOPE clearly labeled with the name of the vendor and the RFQ number to VISTAS Office, at Kololo Road, Plot No. 5, Tongpiny, Next to Immigration Office Or Electronic copy submission can be sent to procurement.bids@aissudan.com

Source and Nationality Requirements

AISS is bound by USAID policies on procurement, including those of source and nationality requirements.  Supplier-Vendors shall disclose information on source and nationality for all goods and services proposed.  Detailed information on source & nationality is provided within the terms and conditions of this RFQ.  


This is a Request for Proposals only. Issuance of this RFQ does not in any way obligate AECOM, VISTAS or USAID to make an award or pay for costs incurred by potential Supplier-Vendors in the preparation and submission of an offer.

Accompanying Annexes:

Annex 1 – Terms & Conditions

Annex 2 – Detailed Technical Specifications

Annex 3 – Supplier Vendor Cover Letter

Payment Terms

All payments will be made in the name of the individual and/or entity to whom the contract is awarded.



1.1        Late Submission: no late submissions will be accepted; however, AISS reserves the right to consider submissions past the deadline in order to ensure adequate price competition and/or procurement needs. 

1.2        Supporting Proposal Information:  Supplier-Vendors may elect to submit any company brochures, product documentation, or other supporting information to convey best price and/or discounted offers.      

1.3        Warranty: Warranty terms shall be provided for all services and commodities under this RFQ. The warranty coverage must be valid on all services and commodities per the manufacturer standards after delivery, installation and acceptance of the services & commodities, unless otherwise specified in the technical specifications.

1.4        Source/Nationality/Manufacture:  All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 937 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228.  The cooperating country for this RFQ is South Sudan.  Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.

1.5        DUNS Number: If the subcontract resulting from this RFQ exceeds $25,000 and if the successful Offeror had more than $30,000 gross income during its last tax year, the successful Offeror shall have a DUNS number prior to the subcontract being executed. If the successful Offeror does not have a DUNS number, the successful Offeror shall apply and receive one prior to the subcontract being executed. AISS/VISTAS may be able to assist the successful Offeror with securing a DUNS number.  The following information will be required for obtaining a DUNS Number: a) Legal Name; b) Headquarters name and address for your business; c) Doing Business As (DBA) or other name by which your business is commonly recognized; d) Physical address, city, state (country), and Zip/Country Code; e) Mailing Address (if separate from headquarters and/or physical address); f) Contact name and title; g) Number of employees at your physical location; and h) whether you are a Home-Based Business.  For more information please visit http://fedgov.dnb.com/webform/index.jsp.

1.6        Delivery Location & Time: As part of its response to this RFQ, each vendor is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting Agreement.

1.7        Packing: for delivery of commodities, the contract line item number(s) must be clearly written on each box and the contents identified in each box.  Packing information will be provided at purchase order award.  Any international shipping carried out under any service agreement resulting from this RFQ must take place on US-flag vessels.

1.8        Eligibility:  By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government.  AECOM will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

1.9        Demonstration of Responsibility: To be deemed a responsible and responsive Supplier-Vendor, the Supplier-Vendor’s proposal shall include all of the following in accordance with the instructions and terms and conditions of the RFQ:  Completed Supplier-Vendor Cover Letter, signed by an authorized representative of the Supplier-Vendor with company/contact details (See Annex 2;  Official Proposal against specifications described in this RFQ; Tax ID &/or Business Registration Number; and Disclosure on Source & Nationality requirements. 

1.10    Demonstration of Understanding: Offeror’s response must provide sufficient information to demonstrate understanding of AISS needs and requirements, goals, and objectives. 

1.11    Negotiations: It is anticipated that award will be made solely on the basis of original proposals submitted by the supplier-vendor.  However, AECOM reserves the right to conduct any of the following: AISS may conduct negotiations with and/or request clarifications from any offeror prior to award; While preference will be given to offerors who can address the full technical requirements of this RFQ, AISS may issue a partial award or split the award among various suppliers, if in the best interest of the VISTAS Program; AISS may cancel this RFQ at any time; AISS may reject any and all offers, if such action is considered to be in the best interest of AISS.

1.12    Deficiencies: Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration.  AISS reserves the right to waive immaterial deficiencies at its discretion.

1.13    Governance: Please note that in submitting a response to this RFQ, the Supplier-Vendor understands that USAID is not a party to this solicitation and the Supplier-Vendor agrees that any protest hereunder must be presented—in writing with full explanations—to the VISTAS Program for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners.  AISS, at its sole discretion, will make a final decision on the protest for this procurement.

1.14    Payment Terms: AISS’s standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.

1.15    Prohibitions: United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.

1.16    Title: The title to any goods supplied under any award resulting from this RFQ shall pass to AISS following delivery and acceptance of the goods by AISS. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to AISS.

1.17    Restrictions: No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.

1.18    Brand Name or Equal: If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy VISTAS’ needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.  Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.




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